ALRA Acting Schools in London & Manchester

Registar (Full Time)


Salary: £28-35k       Hours: 42 per week

Permanent – Wandsworth or Wigan (some travel between sites will be required)

A dynamic and committed Registrar is required to take up post from May 1st 2016. As part of the Administrative support team this is a highly responsible role within the school ensuring our recruitment and compliance are excellent. Reporting to the Principal, you will have the drive and commitment to help ensure the recruitment, data and auditions process is of the highest quality and meets the requirements not only of our students but also of our regulatory bodies.

You will have previous experience of working within a teaching and creative environment, have a relevant qualification and be not only IT literate but able to create and maintain databases and spreadsheets; have experience of monitoring targets and action planning and have knowledge of regulatory requirements such as HEAPES, HESA etc. This role will involve you travelling between sites (Wandsworth and Wigan) to complete registrations and therefore you must have the motivation for independent work.




Please apply using the application form available on our website (PDF or Word doc) or contact This email address is being protected from spambots. You need JavaScript enabled to view it. and a form will be emailed to you. Applications without a completed form will not be considered. You may include a CV.


The interviews will be held week of 21st March 2016. If you have not heard from us by 2 weeks after the closing date, please assume your application has been unsuccessful.


This is a permanent, full time post. The terms and conditions of service will be those currently in operation.


The closing date and time for receipt of applications is 11th March 2016


Job Title: Registrar Reports to: Principal
Locations:London/Wigan Direct Reports: Assistant Registrar
Key Responsibilities
  • To play a key role in promoting the school and attracting new students – proactively building relationships with stakeholders including feeder schools and ensuring that the school recruits the best students and remains at full capacity.
  • To lead, manage and execute an efficient, warm and welcoming admissions service, ensuring a professional service for students, staff, feeder schools & Colleges and the wider public.
  • To provide strategic analysis of the marketplace as well as collecting and analysing admissions data, to inform the school’s strategic direction.
  • To oversee a comprehensive enquiries database/records system from initial application through to offer and acceptance and registration with validating organisations.
  • To coordinate arrangements for auditions, ensuring students have a positive impression of the school throughout the process.
  • To maintain the admissions area of the school website.
  • To assist the Principal with the process of making offers, maintaining records of responses, regularly updating the Principal on responses received and to initiate appropriate follow up responses.
  • To oversee the relevant documentation sent to new pupils and to prepare induction materials as required.
  • To fill spare places in the school, operating efficient waiting lists and taking responsibility for ensuring ALRA has its maximum permitted number of students on role at all times.
  • To communicate and administer the DaDA offers system as required.
  • To undertake analysis of applications and supply a registrars report termly including diversity and comparative applications statistics.
  • To manage the DaDA scholarship & bursary processes for new and existing students, assisting the Principal and in liaison with the Finance department.
  • To represent the school at a range of external events to help build relationships. These may be during the evening/ at weekends.
  • Occasional travel between sites.
  • Other duties as may reasonably be required from time to time.

 The successful candidate will have the following key skills and attributes:

  • Track record of success in a role where senior leadership and management skills were developed.
  • A commitment to developing the highest standards within the department.
  • Ability to formulate and express an independent view whilst working collaboratively as part of a team.
  • Calmness and efficiency and the ability to work under pressure.
  • Optimism and capability to inspire confidence in colleagues, pupils and parents, and to be an effective public speaker.
  • Excellent communication skills, oral, written and in the use of IT particularly excel and access.
  • Ability to form good relationships with colleagues, students and the wider community.
  • Outstanding organisational and administrative skills.
  • Outstanding problem solving skills and a capacity for hard work.
  • An eye for detail and an appreciation of the legislative and compliance framework relevant for this role particularly HESA, HEAPES, Tier 4 etc.
  • Awareness of the nature of the School and willingness to commit to its all-round ethos.
  • A commitment to on-going personal and professional development where necessary.


1. EDUCATION/ QUALIFICATIONS   Weighting  Where will this be identified? Tick boxes
 App Form  During Selection
 Professional Qualification 3  
 Assessor Award 1  
 Verifiers Award 1  
 English and Maths GCSE – Grade C and above 4  
2.SKILLS KNOWLEDGE EXPERIENCE  Experience of Registrars functions 3
 Report Writing 4
 IT literate, spreadsheet access and word processing skills 4  
 Excellent planning and administration skills 4
 Liaising with external agencies e.g. QAA, OFSTED, HESA, HEAPES etc. 3
 Experience of monitoring targets and action planning 4  
 Knowledge of government funded projects


 Working in a customer focused environment 4
 Knowledge of industry trends 2
 Working within FE/HE sector 3  
 Extensive knowledge of the Film, Theatre, TV & Radio industries 2  
3. COMPETENCIES  Student Care  -
 Communicating  -
 Working with Others  -
 Planning and Organising  -
 Problem Solving  -
 Valuing Diversity  -
 Managing  -


This form will be used to assess a candidate’s suitability for the post. The specifications listed in boxes 1 and 2 must be given a weighting in importance for the role as per the following guidelines:
1 = Desirable but not essential to the role
2 = Desirable but will only be relevant on occasions
3 = Essential – must have currently or has the potential to undertake development
4 = Critical - A significant requirement.

The Competencies

Listed below are the competencies – these are the abilities based on behaviour that ALRA expects all employees to possess to a high standard. They demonstrate how a person does their job. They are not used in isolation from skills or experience but as an aid to judge the potential of applicants to contribute positively to our performance.

The specification below lists those competencies that are key to the role for which you are applying. When you are completing the section on ‘further information’ it would be helpful if you give examples of when you have demonstrated one or more of these ‘key’ competencies.

Student Care
Definition: Identifying the needs of internal and external customers and works to exceed the customers’ expectations by delivering a high standard of serve or solution.

Definition: Imparting or exchange of information, ideas and feelings using appropriate methods. Anticipating and making provision for the communication needs of others.

Working with Others
Definition: Being able to work in a team environment, employing a keen and professional attitude and showing respect for others.

Planning and Organising
Definition: Establishing an appropriate course of action for self and/or others to accomplish a goal. Acquiring and using the necessary resources (e.g. materials, people, location, time) to reflect priority, number and complexity of activities undertaken.

Problem Solving
Definition: Identifying a potential problem, propose solutions that best fit the school and customer needs.

Valuing Diversity
Definition: Responds sensitively to cultural differences within the team and wider working environment, remains flexible and open minded to others views and experiences.

Managing (Time, Resources, People as appropriate)
Definition: The ability to manage time, resources and/or people to create the right climate in which school and personal objectives are reached.

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